Word 2013: Headers, Footers, and Page Numbers

Word 2013: Headers, Footers, and Page Numbers


Headers and footers can be used to display
information in the top and bottom margins of your document. They can include details
like the author’s name, page numbers, the date, and more. To create your own header or footer from scratch,
double-click the margin at the top or bottom of your document. This will “unlock” the header
or footer area, so you can add whatever information you want. You can also use the tools on the
Design tab, which will appear on the right side of the Ribbon. When you’re done, you can close the header
or footer using the button here, or by pressing Esc on your keyboard. If you don’t have a lot of experience with
headers and footers, you might want to start with a preset instead. Preset headers and
footers give you several different designs to choose from, so they’re a great choice
for any document. To add a preset header or footer, go to the
Insert tab… then click the command that you want. In this example, I’m going to add
a header. You can choose one of the simple options at
the top, or scroll down for something more unique. Notice how we have access to the Design tab
again. For now, I’m just going to enter my information into the box here, which is known
as a content control field. If we close the header, we can see what it
looks like compared to the rest of the document. To edit it again, you’ll need to unlock it
by double-clicking the margin. I forgot that I wanted to include the date,
maybe right here below the document title. To add this to your document, just click Date
& Time on the Design tab… then choose how you want the date to appear. If you want the date to be updated every time
you open the document, check the box next to “Update automatically.” This is good if
you want to show the date the document was printed, instead of the date it was created.
Otherwise, leave the box unchecked… and it will remain at today’s date. Let’s take a look at page numbers next. The
header I chose doesn’t have them, but they’re really easy to add. Just place your cursor where you want the
page numbering to go. In this example, I’m going to press the Tab key until I reach the
tab stop on the right. Next, click the Page Number command… and
make your selection from the menu. Top of Page and Bottom of Page will replace
your current header or footer with whatever option you choose. Sometimes that’s what you
want, but in this case, I’m trying to add page numbers to the header I already have. For that, we can choose Page Margins or Current
Position… and now we have page numbers on each page of the document. If you need to restart your numbering partway
through your document, there is a way to do this. You can even apply a different numbering
style. You just have to insert a section break first. In this example, I want to restart the numbering
at page 1 for the Works Cited section. So I’m going to place my cursor at the beginning
of the section… then go to the Page Layout tab. From here, click the Breaks command… and
choose Next Page from the menu. Now we can adjust our page numbering by following
these steps. First, double-click the header or footer,
which should take you back to the Design tab. Then click the Page Number command… and
choose Format Page Numbers from the menu. A dialog box will appear where you can change
the number format, add chapters to your page numbering, and more. But to restart your numbering,
all you have to do is select the field that says Start at:. By default, it will restart at 1. However,
you can enter any number, depending on what you need. When you’re done, click OK… and you’ll see
the change immediately. There are still lots of other things that
you can do on the Design tab. For example, if you want to hide the header or footer on
the first page of your document (then start back up on page 2), you can select Different
First Page. If you want to remove the header or footer
all together, just click the command you want… then click Remove at the very bottom of the
menu. Headers and footers can be used in many different
ways, whether you’re working on a casual document, or an academic paper. They can make your information
easier to reference, and also add a nice professional touch.

94 thoughts on “Word 2013: Headers, Footers, and Page Numbers”

  1. this wasn't helpful, I wanted to know how to make my headers different from all the rest, I need to put my last name, then the page number on the pages but they all just mimic each other

  2. Having trouble inserting headers, footers, and page numbers into your Word 2013 documents? Have no fear – our video on it is here!

  3. Thank you very much GCFLearnFree.org! I learned a lot from your videos, they were very helpful. I hope you will share more videos about MS Word and tutorials about using any apps or anything educational about computers. 🙂

  4. Creating headers, footers, and page numbers in #Word can be a pain – but not after watching our short video on the subject.

  5. the size of the footer in my document too big in size for the contents in it. so, i tried to reduce it by decreasing it but i couldn't
    please help me in reducing it

  6. great tutorial video; but how do i change or put different words in different colours in the header or the footer??

  7. I used to use Word 2003 and used first page and differet odd/even page numbering often.  I now need to add a different first page in Office 2013 but am finding it works differently.  I wish to page number a document but not include the page number on page 1.  Previously I would have simply clicked 'different first page', entered the page numbering on page 2 and formatted the page numbering to start at 1.  When I try this with Office 2013, it simply takes me back up to page 1.  Is the only way to do this by inserting a Cover page??

  8. Thank you for your response and for the link, it was very useful.  Not sure whether I've missed this or simply misunderstood but if I have a cover page that I don't want to add a header/footer to and want to page number the rest of the document, I would want the actual page 2 to be numbered as 1.  In order to do this, do I have to insert a section break for the cover page??  I'm not understanding how the 'different first page' option has changed from previous versions as I wouldn't have needed to create it in a separate section previously?  Thanks for your help.  Louise

  9. hey eehm, I got a problem….

    I have a picture as background but my page numbers are behind the picture but I want them in front of the picture. My picture is set as background but the page numbers are behind it. Now I dont know what to do…

  10. how can i make my header show up? by that i mean that when you put a header it becomes gray i want it to become black just like my text

  11. I have a document that someone else created with a footer that is labeled by sections. How can I add page numbers to this footer?

  12. A perfect explanation with amazing quality, thanks a lot this was very helpful.
    One question, we are asked to do this for our project paper : Use margins 1 inch for the Top, Bottom, Left, and Right.
    How do I do that ?

  13. Very helpful, This helped me get an A+ grade on my I.T project of ICDL, you just earned a subscriber!!!!!!!!!!!!!! 🙂

  14. my page numbering doesnt work, i try starting it from 152 and want to finish at 163 but i cant break the page 155 from 154. you changed 27 to 1 but it doesnt work for me

  15. hi i have a question .. umm i would like to add number to my document but when i click on it its just do the first page.. how can i add page number to the whole document?

  16. Okay, I don't know if anybody is in the office on the weekend. I have 4 papers finished with cover pages. I am working with Word 2013. What am I missing? I need to add page numbers, skip the cover page and allow the second page of the document to be page 1. I have watched this video and just can't execute the carryover from video to paper. Could you please help me? Thank you

  17. I have Word 2013 for students and I dont have the same image screen that you have for the Header and Footer under "Design". I also did a search in the Navigation Pane and it came up with nothing. This is not helpful if the screen is for the higher level software for professions or 365!

  18. Can u tell me how to tell me how to not put header and footer on section one but put header and footer in section two of the paper

  19. I have a header on my Word document but it will not print. It will print everything but the header. What setting do I need to change to print the header on the paper?

  20. I'm having a problem where when I put a header on the 1,2,3 and 4 page, then on the 5,6,7 and 8 page it's the same, and it's annoying because I'm writing a book I need to publish soon.

  21. I have a question. If I have a project with 4 chapters, for example, I want to edit the header for each of them. And add page number, but this should be from the beginning till the end. How can I do that?… To be more precise: At chapter 1: header with the name of the chapter, page number one. At chapter 2: header with the name of this chapter, page number 10. And so on

  22. when i save a file with my header when i come back to it, the header disappears and my words are on the other side of the screen it doesn’t look like it did when i saved it help!

  23. This video really help me. After a long time of trying to find out how to restart my numbering, do different numbering style, now I can do that with help of this video. Thank you very much

  24. How to insert header and footer together in one file.
    first page number inserted in footer and from next page numbers in headers and vice versa.
    kindly, make a video on it or share a link of already prepared video.

  25. Hi there, can you please me as to how one would ensure that text on footer is not duplicated in the footer of another page?

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